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Guidance for candidates

Our online recruitment pages are designed to be as easy as possible to use. To help guide you through the process there are notes prior to most sections and help guidance for specific fields. 

You can download our flowchart showing how to complete the application form.

If you have any questions or queries about working at the University of Chichester please do not hesitate to contact us on or 01243816114.

The University complies with current data protection legislation when processing your personal data. Please refer to the ‘Your Personal Information’ section for further details.

We look forward to receiving your application and thank you for the interest you have shown in working at the University of Chichester.

Job profile - matching your skills and experience

The Job Profile contains a guide to the tasks and responsibilities of the post, covering as comprehensively as possible what is required of the post holder in the performance of his or her duties.

The Principal Attributes of the Person Specification (contained within the Job Profile) lists the essential and desirable criteria within knowledge, skills, experience and personal attributes that are required for someone to be able to do the job. 

These criteria will be used in the shortlisting process and will form the basis for the questions asked at interview.

When submitting your application it is vital that you illustrate how and to what extent you meet the essential and desirable criteria giving examples where appropriate.  Candidates will be scored against the essential and desirable criteria and the shortlist drawn up from the scores given.

Equal Opportunities information

The information you provide in this section remains confidential and is not seen by the recruiting manager.

We actively promote equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records. 

We select all candidates for interview based on the demonstration of skills, qualifications and experience.

Guaranteed Interview Scheme (GIS)

Details of your disclosure are kept confidential throughout the recruitment process unless there is a business need to inform the recruiting manager / members of the interview panel.

We know that people with disabilities have significant skills, qualifications and experience to offer and are part of our success.

As a committed Positive about Disability ‘Two Ticks’ award holder since 2008, the University was awarded ‘Disability Confident Employer’ status in 2016 under the Government’s new Disability Confident scheme.

If you declare a disability* and can demonstrate that you fully meet the essential criteria for a post, as detailed in the person specification, we will interview you under our Guaranteed Interview Scheme (GIS).

*A disability, as outlined in the Equality Act 2010, means a person who has a physical or mental impairment that has a substantial and long term adverse effect on their ability to carry out normal day to day activities.

Employment of Reservists and Armed Forces Veterans

Logging on

New users are asked to create an account when first entering the jobs section on the website (see the flowchart on how to apply).

Current employees can access all roles, including vacancies only open to internal candidates, by clicking on the link on the home page of the HR Self-Service section for ITrent.

This is accessed via the Human Resources pages on the staff intranet using your existing log-on details. 

Please do not use accents when entering your name as this has caused some issues retrieving submitted applications. 

Submitting your application

Before submitting your application form on-line, please ensure that you take time to read through the form to check for any errors or omissions as you will not be able to make any changes once the form has been submitted. 

Remember that you can save your application at any time before submitting it (returning to the summary screen will automatically save your application). 

We will only be able to view your application form once you have selected ‘Apply’ and then ‘Continue’.

You will be sent an acknowledgment of receipt of your online application via email when the University system registers your application.

If you experience any problems with your application or have any queries, please contact the Recruitment Team on (01243) 816114 or email as soon as possible.


Once a vacancy has reached the closing date at midnight it will be removed from the website and closed to applications. 

We shortlist candidates based on the Job Specification and application.  As soon as a decision has been made, the HR Department will contact shortlisted applicants to arrange interviews. 

Normally you would expect to hear from us within two to three weeks of the closing date if you have been selected for interview.

We contact all unsuccessful applicants by email.


For senior and academic roles, we  seek references prior to interview; for others we seek references following an offer of employment. One of your referees must be your present employer (or most recent employer if you are not working).  These should be academic or business. If it is not possible to provide these please speak with the recruitment team who will advise appropriate options.  If you are in (or just leaving) full time education please give details of your tutor/head teacher as appropriate. To allow us to contact your referees quickly please give us their email address in the first instance or, alternatively, a telephone number. Please ensure you inform all referees that their details are being submitted on your application form and the urgency of their response as all offers of employment are subject to receipt of satisfactory references. All references obtained for the successful candidate will be held on their HR file. References may be shared with the recruiting manager and / or your new line manager as part of the recruitment process.

Staff Benefits

The University offers a number of benefits to enhance the employment of our staff:

  • At present University staff are eligible to join either the Teachers’ Pension Scheme (academic staff) or Local Government Pension Scheme (professional services staff). 
  • Holidays - The University’s holiday entitlements for staff range from 25 to 35 days each year depending on your Terms and Conditions, working hours and length of service.  Bank Holidays and Christmas closure days are in addition to these amounts.
  • A comprehensive in-house Staff Development programme. The University’s Staff Development programme covers a wide range of professional development opportunities to support and enhance the capabilities of staff.
  • Occupational sickness benefit scheme.
  • Occupational maternity, paternity and adoption benefits.
  • Childcare voucher scheme.
  • Subsidised on-site parking.
  • Inter-site subsidised transport interconnecting with the local transport links at Chichester bus and railway station.
  • Gym membership is available at a discounted price for all staff. At the Chichester campus there is a sports centre comprising fitness suite, climbing wall, sport hall and other fitness facilities.
  • On-site shop at Chichester campus.
  • On-site catering is provided at both campuses including a Coffee shop.
  • Beautiful green campus environment, both in Chichester and Bognor Regis, with many lovely spots to spend your time when not working.
  • Free staff membership of Learning Resource Centres with newspapers, periodicals with free internet, book loans and equipment for staff.
  • Cycle to work scheme.
  • Flexible working scheme.
  • New staff are supported during their  induction by an experienced member of staff who will act as a mentor, offering support and advice during the initial months of service.


The interview is your opportunity to promote yourself, your skills and abilities.

  • Interviews are normally conducted by a panel which will include the line manager.
  • In some cases, there may be second or even third interviews.  Some interviews may need to be conducted by telephone or Skype.
  • You may be asked to do a presentation, group exercise or undertake a skills assessment together with a formal interview.  You will receive details of these with your invitation to interview.
  • It is not currently the policy of the University to pay any interview expenses.

All successful applicants will need to provide original evidence of their Right to Work in the UK.  This may include a current passport or work visa.  Before any work at the University is undertaken, workers must demonstrate that they meet the criteria laid down by the UK Border Agency and have the Right to Work in the UK.  For more information go to the UK Border Agency website.

Successful applicants will be required to complete a confidential Employment Health Questionnaire.

Finding the University of Chichester

For our location and travel information please visit our how to find us page.

Disclosure & Barring Service Check

University staff may be required to hold a Disclosure Certificate from the Disclosure and Barring Service. 

The Certificate is proof that the individual concerned does not have any previous conviction under the Rehabilitation of Offenders Act 1974 which could be relevant to their work at the University. 

Further details will be included in the interview documentation. 

Additional information is available from the Human Resources Department, or the DBS website

Your personal Information

The University complies with data protection legislation, which regulates the processing of personal data and protects the rights of living individuals whom the data is about by placing duties on those who decide how and why such data is processed. To view the University privacy statement for employees click here.  If you have any queries or concerns please contact the University of Chichester’s Data Protection Officer (Su Longden) via email on or the Recruitment Team via

For General Advice and Guidance on Data Protection, Freedom of Information and more, visit the Information Commissioner’s Office website.

Your personal information is held securely on our recruitment database. Your data will be shared with appropriate managers, Human Resources and members of the interview panel. If you have set up a user account you can log in and update your details at any time. Recruitment accounts that have been inactive for over one year will be deleted on an annual basis by the recruitment team, but if you would like your personal data removed sooner or to discuss any other issues regarding retention please contact the Recruitment Team via email on