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Prepare for Graduation

Key dates: August ceremonies

By 26 May 2021
Invitations will be sent by email for August ceremonies

15 June 2021
William Northam website open for academic dress orders for August ceremonies

28 June 2021
Deadline for registering 2021 August ceremonies and requesting guest tickets

15 - 17 July 2021
Emails sent regarding extra tickets for August ceremonies

2 August 2021
Deadline for requesting refunds for unwanted tickets for August ceremonies

6 August 2021
Closing date for ordering academic dress for August ceremonies

 

Key dates: October ceremonies

By 21 July 2021
Invitations will be sent by email for October ceremonies

21 July 2021
William Northam website open for academic dress orders for August ceremonies

31 August 2021
Deadline for registering for 2021 October ceremonies and requesting guest tickets

14 - 16 September 2021
Emails sent regarding extra tickets for October ceremonies

TBC
Closing date for ordering academic dress for October ceremonies

4 October 2021
Deadline for requesting refund for unwanted tickets for October ceremonies

 

 

Eligibility to attend

It is expected that students on the final year of an undergraduate Honours programme will attend the next scheduled graduation ceremony provided they have attained the minimum threshold of 300 credits of which 60 credits are at Level 6, pending the outcome of any deferred or referred assessments by 15 July 2021.

This is not applicable if the award of Ordinary Degree is not available for the programme eg Social Work. Students on the BA (Hons) Primary Teaching with Specialism (with QTS) who have gained 300 credits and who intend to continue their studies for the outstanding credit will be able to attend graduation with their cohort. These students will be eligible for the award of an ordinary degree in BA Primary Education Studies (non QTS), however, once they have successfully completed their outstanding credits they will receive the award of BA (Hons) Primary Teaching with Specialism (with QTS).

Foundation degrees

For Foundation Degrees only those students who complete their course and whose name appears on a pass list by 15 July 2021 will be eligible to attend.

PGCE, SCITT and School Direct

Students taking the PGCE, SCITT and School Direct Routes will only be eligible to attend if they have achieved a PGCE by 28 September 2021.

Masters

For Masters Degrees only those who complete their course and whose name appears on a pass list by 28 September 2021 will be eligible to attend.

Refunds

If you have paid for guest tickets but are not eligible to graduate, a full refund will be given.

For August ceremonies, if you change your mind and no longer wish to attend please email graduation@chi.ac.uk before Monday 2 August 2021 to be refunded.

For October ceremonies, if you change your mind and no longer wish to attend please email graduation@chi.ac.uk before Monday 4 October 2021 to be refunded.

If you change your mind and no longer wish to attend please email graduation@chi.ac.uk before Monday 12 October 2020 for October postgraduate ceremonies for a refund.

Outstanding debts to the University

Any student with outstanding tuition fee balances, who has not agreed a suitable payment plan with the Finance Office, should make payment immediately.

If you are unable to make immediate payment please contact the Finance Office on 01243 816108 to discuss this matter.

Please note: Students with significant outstanding tuition fee debt within 10 days of graduation will not be eligible to attend their ceremony and receive their award certificate.

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International graduands and guests

If you are unable to attend your ceremony this year due to Covid-19 please complete your booking form. There is an option to defer your attendance to 2022.

You may need a visa to attend graduation, if you need a copy of your invitation to apply for this please email graduation@chi.ac.uk as soon as possible.

Order your gown

All graduands taking part must wear full academic dress of gown, hood and hat to take part in the ceremony.

The closing date for ordering academic dress for the October ceremonies is 11 Otober 2021.

Privacy

All eligible and provisionally eligible students will have their full names, student numbers, awards of study (but not classification) and ceremony details sent to William Northam via encrypted email. This process occurs to speed up the booking process for robes and photography, ensuring that William Northam have the correct robe details for graduates. This is carried out under the legal basis of legitimate interest. If you don’t want your details sent to William Northam you will need to contact graduation@chi.ac.uk before you receive the graduation invitation to request this. You can also email the same address after you have received your invitation to request to have your details removed.

Ordering your gown

Please remember, you are requested to wear the academic dress of the degree you are being awarded, not the academic dress of a degree you may already hold.

University of Chichester academic dress should be ordered from our official supplier William Northam

  1. Before you start, make sure you know your ceremony date and time, head circumference or hat size, chest and height measurements and have your credit/debit card details available.
  2. If hiring make sure you print out your order confirmation and bring it with you on the prearranged date when you collect your outfit. Failure to produce your confirmation will result in a delay when collecting your outfit.
  3. The option to buy your graduation outfit is also available online.
  4. If you do not have access to a computer you may hire or buy from William Northam’s call centre on 0870 2401852. Facilities for the deaf and hard of hearing or those with speech impairment using Textphone dial 1800101223861854 to access the RNID Typetalk system.
  5. Please note that you will not be entitled to the online discount if you order through the call centre.

Operating hours for ordering academic dress are 9am – 5pm Monday to Friday. Calls may be recorded for staff training.

Terms and conditions are available from William Northam’s call centre and their website.

Pre-ordered academic dress will be available for collection on the day of your graduation ceremony.

Clothing recommendations

  • Please note that the University reserves the right to prevent graduands from participating in the ceremony if they are unsuitably dressed.
  • We recommend you wear a shirt or blouse. The hood (or colours) is secured by a loop at the front, which will fasten onto a shirt or blouse button. This helps the hood stay in place.
  • The mortarboards do come in a variety of sizes but it’s a good idea to bring some hairpins to secure it firmly.
  • As this is a formal dress occasion, guests are expected to dress smartly (ie no jeans, trainers, T-shirts, etc).

On the day of your ceremony

When you arrive on campus please go to the Academic Building to collect your academic dress. Only graduates are allowed in the gowning area. Present your robe hire acknowledgement email and seat ticket. Having robed please leave the robing area promptly to avoid congestion.

After you have graduated, please return your academic dress to the Academic Building on Bishop Otter campus.

Images of our academic dress are available here.

Book your photography

The University’s official graduation photographers are William Northam. They are able to offer a wide range of photography and framing services.

Privacy

  • All eligible and provisionally eligible students will have their full names, student numbers, awards of study (but not classification) and ceremony details sent to William Northam via encrypted email.
  • This process occurs to speed up the booking process for robes and photography, ensuring that William Northam have the correct robe details for graduates. This is carried out under the legal basis of legitimate interest.
  • If you don’t want your details sent to William Northam you will need to contact graduation@chi.ac.uk before you receive the graduation invitation to request this.
  • You can also email the same address after you have received your invitation to request to have your details removed.

Ordering photographs

  • Photography can be pre-booked using the William Northam website or by calling their call centre on 0870 2401852.
  • You can order and pay at the sales desk on your graduation day, prior to being photographed. However, prices will be higher than if you pre-order.
  • Pre-ordering either online or by phone at least 10 days before your graduation ceremony will save time on the day.
  • Please print out and bring the acknowledgement of your pre-paid order with you on your graduation day.

 

Book your accommodation

For local accommodation, restaurants and travel/parking information please visit the Great Sussex Way website or telephone the Chichester Tourist Information Centre 01243 775888.

There will be some accommodation available on campus in August for prices and to check availability please email bedandbreakfast@chi.ac.uk.

Graduation merchandise

A range of University of Chichester Graduation merchandise will be available from The Shop on Bishop Otter campus. It will be possible to order a certificate tube in advance when you pay for your guest tickets. 

We recommend pre-ordering clothing items and any products you specifically want via the website to avoid disappointment. Please visit the UCSU shop website for more details