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Prepare for Graduation

Key dates: undergraduate ceremonies

Before 27 March 2020
Invitations will be sent to university email accounts for August ceremonies.

6 July 2020
Deadline for registering 2020 August ceremonies and paying for guest tickets (2 maximum).

15 - 17 July 2020
Emails sent regarding extra tickets for August ceremonies.

10 August 2020
Deadline for requesting refunds for unwanted tickets for August ceremonies.

10 August 2020
Closing date for ordering academic dress for August ceremonies.

Key dates: postgraduate ceremonies

Before 3 July 2020
Invitations will be sent to University email accounts for October ceremonies.

14 September 2020
Deadline for registering for 2020 October ceremonies and requesting guest tickets (2 maximum).

23 - 25 September 2020
Emails sent regarding extra tickets for October ceremonies.

12 October 2020
Deadline for requesting refund for unwanted tickets for October ceremonies.

8 October 2020
Closing date for ordering academic dress for October ceremonies.


Eligibility to attend

It is expected that students on the final year of an undergraduate Honours programme will attend the next scheduled graduation ceremony provided they have attained the minimum threshold of 300 credits of which 60 credits are at Level 6, pending the outcome of any deferred or referred assessments by 24 July 2020.

This is not applicable if the award of Ordinary Degree is not available for the programme e.g. Social Work. Students on the BA (Hons) Primary Teaching with Specialism (with QTS) who have gained 300 credits and who intend to continue their studies for the outstanding credit will be able to attend graduation with their cohort. These students will be eligible for the award of an ordinary degree in BA Primary Education Studies (non QTS), however, once they have successfully completed their outstanding credits they will receive the award of BA (Hons) Primary Teaching with Specialism (with QTS).

For Foundation Degrees, only those students who complete their course and whose name appears on a pass list by 24 July 2020 will be eligible to attend.

Students taking the PGCE, SCITT and School Direct Routes will only be eligible to attend if they have achieved a PGCE by 30 September 2020.

For Masters Degrees only those who complete their course and whose name appears on a pass list by 30 September 2020 will be eligible to attend.


If you have paid for guest tickets but are not eligible to graduate, a full refund will be given.

If you change your mind and no longer wish to attend please email before Monday 10 August 2020 for August undergraduate ceremonies and Monday 12 October 2020 for October postgraduate ceremonies for a refund.

Outstanding debts to the University

Any student with outstanding tuition fee balances, who has not agreed a suitable payment plan with the Finance Office, should make payment immediately.

If you are unable to make immediate payment please contact the Finance Office on 01243 816108 to discuss this matter.

Please note: Students with significant outstanding tuition fee debt within 10 days of graduation will not be eligible to attend their ceremony and receive their award certificate.

International graduands and guests

You may need a visa to attend graduation. Please email as soon as possible.

Order your gown

All graduands taking part must wear full academic dress of gown, hood and hat to take part in the ceremony.

The closing date for ordering academic dress for the August undergraduate ceremonies is TBC.

The closing date for ordering academic dress for the August postgraduate ceremonies is TBC.

Please remember, you are requested to wear the academic dress of the degree you are being awarded, not the academic dress of a degree you may already hold.

University of Chichester academic dress should be ordered from our official supplier William Northam

Ordering your gown

Before you start your order, make sure you have your credit/debit ready and you know your:

  • Ceremony date and time
  • Head circumference or hat size
  • Chest and height measurements

If you are hiring your gown, make sure you print out your order confirmation and bring it with you on the prearranged date when you collect your outfit. Failure to produce your confirmation will result in a delay when collecting your outfit. The option to buy your graduation outfit is also available online.

Pre-ordered academic dress will be available for collection on the day of your graduation ceremony.

Ordering gowns via phone or Textphone

If you do not have access to a computer you may hire or buy from William Northam’s call centre on 0870 2401852.

Facilities for the deaf and hard of hearing or those with speech impairment using Textphone dial 1800101223861854 to access the RNID Typetalk system.Please note that you will not be entitled to the online discount if you order through the call centre.

Operating hours for ordering academic dress are 9am – 5pm Monday to Friday. Calls may be recorded for staff training. Terms and conditions are available from William Northam’s call centre and their website.

Clothing recommendations 

Please note that the University reserves the right to prevent graduands from participating in the ceremony if they are unsuitably dressed.

We recommend you wear a shirt or blouse. The hood (or colours) is secured by a loop at the front, which will fasten onto a shirt or blouse button. This helps the hood stay in place.

The mortarboards do come in a variety of sizes but it’s a good idea to bring some hairpins to secure it firmly.

As this is a formal dress occasion, guests are expected to dress smartly (ie no jeans, trainers, T-shirts, etc).

On the day of your ceremony

When you arrive on campus please go to the Academic Building to collect your academic dress. Only graduates are allowed in the gowning area. Present your robe hire acknowledgement email and seat ticket. Having robed please leave the robing area promptly to avoid congestion.

After you have graduated, please return your academic dress to the Academic Building on Bishop Otter campus.

Images of our academic dress are available here.

Book your photography

The University’s official graduation photographers are William Northam. They are able to offer a wide range of photography and framing services.

Photography can be pre-booked using the William Northam website or by calling their call centre on 0870 2401852.

You can order and pay at the sales desk on your graduation day, prior to being photographed. However, prices will be higher than if you pre-order.

Pre-ordering either online or by phone at least 10 days before your graduation ceremony will save time on the day.

Please print out and bring the acknowledgement of your pre-paid order with you on your graduation day.

Book your accommodation

For local accommodation, restaurants and travel/parking information please visit the Visit Chichester website or telephone the Chichester Tourist Information Centre 01243 775888.

There will be some accommodation available on campus for prices and to check availability please email

Graduation merchandise

A range of University of Chichester graduation merchandise is available from the Students’ Union and can either be pre-ordered from the Students' Union website (for collection on graduation day), or purchased on the day from the Students' Union shop on Bishop Otter campus.

The range of goods on sale will include our 2020 graduation hoodies, and a range of other University of Chichester products.

We recommend pre-ordering clothing items and any products you specifically want via the website to avoid disappointment. Please visit the UCSU shop website for more details